Personnel and Candidate Privacy Policy
Namio Health
Effective Date: [Insert Date]
Last Updated: [Insert Date]

 

1. Purpose of this Policy
Namio Health (“we,” “us,” or “our”) is committed to protecting the privacy and personal data of all current, former, and prospective employees, contractors, interns, and other workforce members ("you"). This policy outlines how we collect, use, disclose, and protect personal information throughout the employment lifecycle and during the hiring process.

 

2. Scope
This policy applies to all personal information collected about:

• Job applicants and candidates

• Employees (full-time, part-time, temporary)

• Interns, contractors, and volunteers

• Former employees

• This policy does not override any rights or obligations provided under applicable privacy laws or employment agreements.

• 3. Information We Collect
  a. From Job Applicants and Candidates
  We may collect the following personal information during the recruitment process:

• Name, contact details, and identification information

• Resume/CV, employment history, and education

• References and professional certifications

• Interview notes and assessment results

• Background check and drug screening results (as permitted by law)

• Work authorization and immigration status

• Voluntary self-identification (e.g., disability, veteran status, demographic data)

• Any other information you provide to us voluntarily

• b. From Employees and Personnel
  In addition to the above, we may also collect:

• Social Security Number or Tax Identification Number

• Bank account details for payroll

• Emergency contact information

• Benefits enrollment and dependent data

• Health information, where necessary (e.g., for health insurance or disability leave)

• Timekeeping and attendance records

• Performance evaluations and disciplinary records

• Access logs and system usage data

• 4. How We Use Your Information
  We use your personal information for the following purposes:

• Recruitment and Hiring: To evaluate qualifications and manage applications

• Human Resources Management: For onboarding, payroll, benefits, training, and compliance

• Legal and Regulatory Compliance: To comply with labor, tax, immigration, and safety laws

• Security and Operations: To manage access to our systems and facilities

• Workplace Health and Safety: To comply with health regulations and manage incidents

• Performance and Career Development: For evaluations, promotions, and internal mobility

• 5. How We Share Your Information
  We may share your personal data with:

• Authorized internal personnel (e.g., HR, legal, IT, managers)

• Payroll providers, benefits administrators, and HR service vendors

• Background check providers and recruiting agencies

• Legal or government authorities, if required by law

• IT service providers for secure data hosting and communications

• We do not sell your personal information.

• 6. Data Retention
  Namio Health retains your personal data for as long as necessary for the purposes listed above, and in accordance with legal, tax, and regulatory requirements. We securely delete or anonymize data that is no longer needed.

• 7. Your Rights and Choices
  Depending on your jurisdiction, you may have the right to:

• Access the personal data we hold about you

• Correct or update your information

• Request deletion of your data (where legally permitted)

• Object to or restrict certain uses of your data

• Receive a copy of your data in a portable format

• To exercise any of these rights, contact us at:
  📧 [Insert HR or Privacy Contact Email]
  📞 [Insert Phone Number]

• 8. Data Security
  We take appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, loss, or misuse. This includes:

• Role-based access controls

• Secure data storage and encryption

• Regular privacy and security training for staff

• Incident response procedures

• 9. International Transfers
  If your information is processed outside your home country, we ensure appropriate safeguards are in place as required by applicable law (e.g., Standard Contractual Clauses under GDPR).

• 10. Updates to This Policy
  Namio Health may update this Privacy Policy periodically. When we do, we will revise the "Last Updated" date and notify you of material changes through official communication channels.

• 11. Contact Us
  If you have questions or concerns about this policy or your privacy rights, please contact:

• Privacy Officer / Human Resources Department
  Namio Health
  [Insert Address]
  📧 [Insert Email]
  📞 [Insert Phone Number]